Products
The systems we run on every day
Before we build something for a client, we build it for ourselves. Kazena Group runs on its own systems: an operations centre, a CRM, a back office for enquiries and a password vault. Here we show them with sample businesses and figures. We can build a system like these for your business, around the way you work.
Start with your business.
The company's operations brain
Our own system · used every day
Today's tasks, clients, projects, money and the company's knowledge sit on one screen. Every decision and every lesson learned is written down, linked to the rest and found with one search. The AI assistant works with that information: it prepares drafts, reports and next steps, and a person approves them.
For your business: one place where the owner sees what is happening today without asking five people.
- A system like this for you Custom software built around the way you work.
CRM: sales and money on one board
Our own system · used every day
Every enquiry becomes a deal with a stage: new, offer, won or lost. Next to each deal sit the next step and its date. The same system holds income, expenses, invoices and subscriptions, so we can see what brings money and what only takes time.
For your business: a CRM that follows your stages and your documents, not another program's template.
- CRM system What it includes and how we build it.
A back office for website enquiries
Our own system · running since October 2026
Every enquiry from the website form is stored in a database and emailed to both founders. In the back office we see every enquiry, change its status and write notes. Only the two of us have access, with a one-time code sent by email.
For your business: no enquiry gets forgotten in someone's inbox, and everyone on the team sees who is handling it.
- Client portal with CRM When clients need to see the status too.
- Business process automation Enquiries reach the right person on their own.
A password vault for the company
Our own system · used every day
The company's passwords live in our own vault, not in a spreadsheet or a chat. Everything is locked on the device before it is sent, so the server only keeps data it cannot read itself. Signing in takes a password and a second code from the phone, and new accounts cannot sign themselves up.
For your business: shared passwords for the team, without sending them over Viber and without depending on someone else's service.
- Custom software Internal tools for your team.
Ledger: the AI engine we build with
Our own system · used every day
Ledger reads the project, writes code and copy, runs the checks and reports what it has seen working. People decide what gets made, check the result and hand over the finished work.
That is how two people take on work that until recently needed a whole team.
- Projects What we have built for clients.
Questions about our systems
Do you sell these systems ready-made?
Not as a ready-made subscription. We build a system like these for your business, around your processes and data. We start with a free call or the €390 audit, which is credited in full toward the build.
Is the data in the screenshots real?
No. Every screenshot and demo on this page uses sample businesses, names and figures. Our real data never leaves the systems.
How long does a system like this take?
It depends on what it has to do. We put the timeline and the price in writing before we start, and we do not start without your agreement.
Want a system like this?
Tell us how your business works today. On the free call we say honestly whether a system of your own is worth it, or whether ready-made software is enough.
See also